Time management has emerged as a necessity in order to maintain a proper work-life balance. An effective time management depends on how efficiently you manage your calendar regularly. A calendar helps you to be efficient and work effectively. The advantages of maintaining a calendar are as follows:
- Time is limited. A calendar helps you to make the most of your time.
- Managing a calendar makes you more productive as it enables you to accomplish more, effortlessly.
- Consequently, you are in a position to take better decisions pertaining to your business.
- Maintaining a calendar makes you punctual.
- It also reduces work-related stress and anxiety.
Here are some useful tips that will help you plan and manage your calendar effectively.
- Plan your Day Properly: Before leaving for office, make sure that you spare some time to schedule your timetable for the next day. While scheduling your time, do not forget to block out time for tea break and lunch break.
- Schedule your Meetings: If your work demands regular business meetings, try to schedule the meetings accordingly at one setting.
- Add your Travel Schedule: If your business meetings or official activities demands regular traveling, remember to add that to your calendar. This time can be utilized by you to make important phone calls or draft emails and letters.
- Follow-up tasks: If there are any follow up tasks that might crop up after your business meetings, you should be prepared to block out time for such activities. Follow up tasks generally include activities such as preparing minutes of meeting, sending out emails and providing the requested information by your clients or business partners.
- Plan your Regular Tasks: Daily, weekly and monthly tasks should also be scheduled on time. Do not forget to add regular tasks such as newsletter and project reports to your calendar. It helps you significantly in avoiding procrastination.
- Plan for holidays: Other than planning your business schedules and tea break, it is equally important to plan for holidays too. Planning your holidays in advance will help you to arrange someone who can replace you in your absence.
This is how you should maintain your calendar. It is up to you to control your calendar so as to keep yourself in control. A well planned calendar is the most important factor for time management. In order to be successful in personal as well as professional front, you should learn to prioritize and do the right things at the right time and the ideal way to prioritize is to focus on the important tasks first and worry less about the activities that can be done after completing the urgent tasks.
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